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Now Hiring: Program Assistant

 

NOW HIRING: PROGRAM ASSISTANT
APPLICATION DEADLINE: THURSDAY JANUARY 28, 2021, 11:59PM EASTERN TIME
START DATE: MONDAY MARCH 1, 2021
COMPENSATION: $18/HOUR for 25 HOURS PER WEEK (50 WEEK CONTRACT)

 

WHO WE ARE:
STEPS fosters dynamic, inclusive and resilient communities through public art, community-engaged design and creative placemaking. STEPS is a Canada Revenue Agency registered charity that provides professional public art and placemaking services, as well as support for artists. Our open-concept office along Toronto’s Waterfront has natural light and ample room for physical distancing. We have a flexible working arrangement policy that includes remote working options for staff.

 

ELIGIBILITY CRITERIA:
This position is funded through the City of Toronto’s Investing in Neighbourhoods program.

In order to be eligible, candidates must: 

  • Be clients in receipt of Ontario Works (OW) for 6 months or more (ODSP spouses and adult dependents are also eligible)
  • Reside in the City of Toronto
  • Be distanced from the labour market and have at least one employment barrier (e.g. have limited or no work experience in Canada)
  • Be at least 18 years of age; and
  • Feel they would benefit from gaining skills, work experience, and potential references to support longer term employment in the field. 

 

RESPONSIBILITIES:

  • Assisting in the development of community partnerships, including with local residents, businesses and community serving agencies
  • Assisting in the preparation of proposals or reports that describe the outcomes of proposed or completed community projects
  • Conducting site analysis (e.g. taking measurements and/or images)
  • Liaising with artists, the public and community stakeholders about programming to ensure it is widely promoted and engages a diverse number of participants
  • Assisting in the planning and coordination of public projects
  • Sourcing and organizing project materials
  • Assisting with site preparation and production of public artwork
  • Safe handling of material and/or equipment
  • Operating light machinery, including paint sprayer’s generators and other power tools as needed
  • Supporting the maintenance of clean and orderly workspaces (e.g. STEPS office, storage garage and project work sites)
  • Coordinating production site maintenance, as well as cleanup activities, including safe disposal of waste from production sites
  • Preparing safety and other production site documents (e.g. safety binder, site checklists), and monitoring documentation compliance
  • Maintaining accurate project site inventories, condition records as well as purchase lists for production equipment and supplies throughout a project’s lifecycle
  • Coordinating and safekeeping or production equipment and supplies at production sites
  • Assisting in community engagement activities
  • Implementing project documentation (taking photos and facilitating evaluation surveys)
  • Facilitating evaluation activities, including the development and implementation of in-person, phone or online activity-specific evaluation surveys, meetings and/or arts-based methods
  • Contributing to team meetings, including providing suggested agenda items
  • Supporting the outreach, development and successful execution of community based projects.

 

REQUIREMENTS / SKILLS:

  • High School Diploma/GED
  • Proficiency with MS Office and/or Google Drive
  • Experience working with diverse stakeholders, including equity seeking groups, artists, arts organizations and/or community-led groups
  • Experience facilitating public programming and/or outreach
  • Strong organizational skills to track simultaneous tasks / deadlines
  • Resourceful and independent; able to quickly adapt to a fast-paced environment
  • A team player committed to strong working relationships
  • Excitement for bringing personal creativity and experimentation to work
  • Excellent attention to detail
  • A clean police record is a requirement for this position
  • A licensed Province of Ontario driver is an asset

 

TRAINING / SUPERVISION:
Applicants will be oriented through a presentation and written materials. They will create a self-driven individual development plan(IDP) in collaboration with their supervisor at the start of their tenure identifying informal & formal training opportunities that they will participate in to ensure they have the necessary skills. They will participate in weekly team meetings, as well as meet at minimum biweekly basis with the Program Manager& take part in quarterly performance reviews, where their development plan will be revisited or adapted as required to achieve their development goals. Training will be tailored to the needs of the incumbent but will include annual all-staff retreat, along with communications/conflict resolution training.

 

COVID-19 WORKPLACE HEALTH AND SAFETY:
STEPS has a COVID-19 Workplace Safety Plan. While the City of Toronto remains in the Province of Ontario’s “lockdown” stage of their COVID-19 framework, all STEPS staff are encouraged to work remotely from home. Due to current COVID-19 public health guidelines, the successful applicant will receive their onboarding through the use of video conferencing technology. The supervisor will ensure the successful applicant has the necessary technology to perform their work remotely and has scheduled check-ins throughout the week for them to connect with management and other team members. The applicant would however need to have access to home internet in order to perform their duties remotely. Over the course of this contract, we hope that our team will progressively return to work at the STEPS office as it becomes safe to do so and in line with public health safety guidelines, which may include limited workplace capacities, health self assessments, cleaning of high touch surfaces, and logging any in-person office use or meetings.

 

APPLICATION PROCESS

We invite eligible applicants to apply via the online portal below by no later than Thursday January 28, 2021, 11:59pm Eastern Time. The interview process will take place over videoconferencing and respect public health guidelines. While we appreciate the interest of all applicants, we can only communicate with those shortlisted for an interview.

STEPS encourages applications from all qualified candidates that represent the full diversity of communities, including complexities of intersecting identities such as ability, age, class, gender, race and sexual orientation. We are particularly interested in receiving applications from equity-seeking communities, including those who identify as Black, Indigenous, or racialized persons.

Colours of Our Voice by Jieun June Kim, photographed by Jieun June Kim.
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